Elders Association, Inc.
Annual Corporation Meeting Agenda
September 11, 2011
The meeting was
called to order at 4:00 PM by President Doug Donaldson.
Roll Call by
called the role by passing a sign in sheet.
Directors in attendance: Doug
Donaldson, Chris Heacox, Bob Kravecs, Ron Niederwerfer, Tom Stevens,
Tristan Lawrie, Bob Kelley, Steve Rogers, Shelly Katz, Jeff Davis,
Dennis Johnson, Tim Vellrath and Don Burr.
Members in attendance: Shane Schaffer, Chris Johnson, Bob Bentley,
Pete Olson. Cal Lord attended the first few minutes of the meeting
but was called a way to do the Lords work.
were no Non-voting members present were: recent grads who pay their
dues become voting members after the time lag in the by-laws).
Undergraduate Guests Attending: Joe Aven, David Mille, Kevin Keubler,
Trevor Comstock, Jack Zachary, Stephen Brandenburg (Phi), Jeffrey
Scappini, Kyle Fortin, Ryan Curtin, Brian Kurul, Josh Berger.
a Quorum by Doug Donaldson.
Appointment of Parliamentarian.
of Minutes from the last annual meeting.
Brother Don Burr's written report
Account $ 2,289.71 (was $3,102 in 2010)
Deposit $ 65,962.00 (was $64,551 in
Account $ 45,516.62 (was $45,009 in 2010)
There are three certificates of
deposit with rotating maturity dates approximately every six months
to one year. Interest rates range from 0.65% to 1.1%. Brother Don
Burr reported that interest rates have dropped again and when these
certificates are rolled over we will not be able to renew at the
rates we have now. The accounts are at Bank of America and the
Savings Institute Bank and Trust. Brother Burr and Brother Tom
Stevens are authorized signatories on the accounts.
Brother Burr also provided a
detailed balance sheet and singled out Brother Tristan Lawrie to
thank him for his $500 gift as it was the single largest gift
received in 2011.
Brother Bob Bentley moved
acceptance of the report and Brother Bob Kravecs seconded: Carried.
Housing Committee Report:
Brother Doug Donaldson reported
that the committee remains in touch with local realtors Brother
Peter and his wife Doryann Plante to research property in the Storrs
2010 changes to Mansfield zoning
regulations. (reduction from 4 to 3 in the number of non-related
people who may share a residence and all parking spaces must be
paved and marked) were reviewed briefly.
The Housing Committee feels that
the only street in town that makes sense for us to own a property
would be Hunting Lodge Road. Therefore, we will concentrate all
future efforts there.
Discussion of University Housing
ensued. It was decided that the Active Chapter supports an attempt
to secure a University facility in Husky Village. As such, the
committee will contact the Greek Life office and make our thoughts
5 Zetes live in the current leased
house (formerly known as “Puke House” because of the unfortunate
color it is painted. Hereafter we recommend that it be referred to
exclusively as the “Zete House.”
Josh Berger, Jeff Scappini,
Stephen Brandenburg, Steve Rogers and others all made comments to
the group and the decision was made to contact the landlord, Mr.
Radu Gageonea at 860-208-3830; Gageonea2003[at]yahoo.com, to request
a $500 grant from him to support the house beautification project.
It was further decided to move forward with or without Mr.
Gageonea’s financial participation but we still will need his
Joe Aven, Josh Berger and Doug
Donaldson were appointed to the committee. Brother Donaldson
volunteered to donate $1,000 to the fund.
SUBSEQUENT ACTION REPORT: Doug
Donaldson met with the landlord to discuss the upgrade proposal.
The project will be postponed until Spring to allow for a richer
discussion with the landlord.
Brother Steve Rogers moved
acceptance of the report. Brother Shane Schaffer seconded.
Brother Michael Joyce reported that the web page
continues to be visited regularly, We are still looking for a
complete email list so please submit updates whenever your address
changes. He updates the page regularly with new news and photos as
well as reports from the undergraduates. He is still seeking news
and photos with which to refresh the site. He remarked that the
lost Elder list is growing.
The “Theta is 50” photos are
posted and are getting a lot of visitation.
Active Chapter Update:
There were 11 undergraduates in
House is in acceptable shape.
The Chapter's major goal, clearing
their debt to the Grand Chapter, was accomplished with help from the
Theta Fund at Zeta Psi Headquarters. The Chapter paid over $6,000
and the Fund paid an additional $4,000 to clear the books.
The Phi is Stephen Brandenburg.
He reported that the goal is 10-20 new Pledges. There are currently
25 members but most are Juniors and Seniors so a good rush class is
essential. Josh Berger is the Rush Chairman. Josh thanked Brothers
Donaldson and Bentley for attending a rush event a few nights ago.
Initiation is set for 11-11-11.
Chapter Active Scholarship Grant:
discussions, Brother Steve Rogers moved that we allocate $1,000 for
an unrestricted grant to the Active Chapter rather than the prior
scholarship grant. Brother Tim Vellrath seconded and the motion
Fund at International Headquarters:
Moment of Silence:
of Actions Taken by TEA Board since last meeting:
Report from the New York Convention:
Brother Doug Donaldson reported
that Brother Bill Ruggles received an award for his Chairmanship of
the “Big Brother-Little Brother Convention Sponsorship Program.”
Brother Donaldson urged the
undergraduates to have a representative attend next year’s
Zete for Life:
Work Party at
Ryan Curtin and Shelly Katz
were tasked with creating a Website with membership photos so Elders
can see the names of the Actives. Chris Heacox moved that TEA
authorize up to $250 to fund the creation of the page. Tim Vellrath
seconded and the motion carried.
Shelly Katz indicated that he
has the technical capability to handle this for a total expense of
about $15 per year for domain registration.
Election of Directors:
following Brothers were elected as directors: Tom Stevens, Don
Burr, Ron Niederwerfer, Doug Donaldson, Chris Heacox, Bob Kravecs,
Tristan Laurie, Michael Joyce, Bob Kelley, Steve Rogers, Pete Olson,
Bob Bentley, Tim Vellrath, Shelly Katz and Dennis Johnson.
Brothers elected as directors then selected the officers for the
ensuing term to be President, Doug Donaldson; Vice President, Bob
Kravecs; Secretary, Ron Niederwerfer; Treasurer, Don Burr;
Corresponding Secretary, Jeff Davis; Pete Olson, Beta Pi; Tristan
Lawrie, Beta Pi.
Ode and Adjournment
submitted in Tau Kappa Phi,
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